Minutes for AGM General Meeting November 16
Venue: Victoria Park Hotel, 605 Albany Highway Victoria Park 6100** Actionable Items as a result of agenda/minutes
General Meeting Date:
16/11/2021
Chaired by: Bruce Burgess
Minutes by: Lyn Jutte
Meeting Commenced: 7.40pm
Apologies:
Chris Cobain (Treasurer) – Away on site workingGary Pontifex (Vice president)Michael Couper (Member)Attendance:As per attendance register
Welcome Guests in Attendance:
Steve Wheadon welcomed everyone to the meeting
Members Joined or Renewing:
To be advised by Treasurer at the first CM or GM post AGMNew members may be in attendance who joined after 19th OctoberAll members on membership list provided to chair including this who joined after 19th October
New Members in Attendance:
None noted
Membership Report:
No report presented
Previous Minutes:
As distributed to the committee and loaded to the websiteMotion to accept: Peter Butler Seconded: Dave Wright Accepted: Y
MATTERS ARISING
Matters Arising from Previous Minutes:
Constitution Update:
- Voted to accept by special resolution. PASSED and declared as CARRIED
- MRAWA Constitution 2021 was submitted to Department of Mines, Industry Regulation and Safety
- Letter of approval to accept MRAWA Constitution 2021 sent by DMIRS received by MRAWA on 09/11/2021
Setup PBF Club Membership:
- Email recently received to follow up.
- Held over until after the AGM
Kate Fandry - Business Development ManagePBF Australia - A: PO Box 538, Floreat Forum WA 6014Freecall: 1800 809 780 | T: (08) 9388 3366 | M: 0448 455 460E: kfandry@pbf.asn.au | W: www.pbf.asn.auCommittee Position Statements:
- Work in progress but at this stage in stasis as there is no Secretary currently
- Once completed, documents to be uploaded into sync folder
- Held over until after the AGM
REPORTS
Secretary’s Report:
Vacant Committee Position – Report as submitted by Peter Butlerhttps://mrawa.org/meeting-minutes/agm-treasurer-eo-year-report-2021/
Correspondence:
Secretary Email: Secretary position vacantPost Box Mail:1) Quarterly BAS Statement – Processed and submitted (MRAWA Treasurer)2) Auspost PO box detail update – Processed and submitted (MRAWA Treasurer)3) No mail picked up prior to AGM, will be processed before next Committee or General meeting
President’s Report:
Vacant Committee Position – Report as submitted by Jeff Thomashttps://mrawa.org/presidents-report/agm-president-eo-year-report-2021/
Vice President’s Report:
Vacant Committee Position – No report as submitted by Gary Pontifex due to accident
Treasurer’s Report:
Annual report provided to Committee for GM presentationhttps://mrawa.org/meeting-minutes/agm-treasurer-eo-year-report-2021/For the period: October / November 2021Opening Balance: No financials processed since last GM October 19th 2021Deposits: TBA at first CM or GM after AGMPayments: TBA at first CM or GM after AGMClosing Balance: TBA at first CM or GM after AGMPetty Cash: $200.00 with previous merchandise officer. Will be picked up and issued to new MOReport as submitted by Chris Cobain
Upcoming:
1) $160.00 for 3TB sync account annual fee has been paid
2) AGM finger food $370.00 cost has been paid3) No invoices outstanding for the period end of October to November 2021 AGM
OTHER:
2021 first quarter BAS processed and submitted
Road Safety/AMC Report:
Vacant Committee Position - Report as submitted by Dave Wrighthttps://mrawa.org/meeting-minutes/agm-treasurer-eo-year-report-2021/AMC officer to be delegated at Committee meeting or General meeting post AGM
Website Update:
Smarter websites has been paid to host website until end of December 2021Cost of $137.50 per monthWebsite hosting arrangement post December 2021 to be decided by the new MRAWA Committee
Social Media Update:
A good reach was obtained for MRAWA and MRAWA Group pages detailing GM and AGM dates.
Stock Report:
Remaining MRAWA merchandise stock is currently at the previous MRAWA MO place of residence.Needs to be picked up and returned to the MRAWA sea container – To be done post AGM
GM Business:
Nothing raised
Upcoming Events:
Nothing raised
Rides Report:
No rides this month
Next Committee Meeting Date:
To be confirmed (Early December)
Next General Meeting Date:
To be confirmed at December CM – 3rd Tuesday in January 2021
General Meeting Closed (time):
General Meeting Closed 8.00pm – Break then commence AGM
AGM Minutes:
Annual General Meeting Date:
16/11/2021
Chaired by:
Bruce Burgess
Returning Officers:
Lyn Jutte – MinutesRoger JutteChair to declare all MRAWA Committee positions vacantA quorum was confirmed as per MRAWA Constitution
Minutes By:
Lyn Jutte
Meeting Commenced:
8.10pm
Committee Nominations:
Chair presented written nominations
Committee Positions:
OFFICE BEARERSPresident: Steve WheadonVice President: No NominationSecretary: No nominationTreasurer: Chris CobainGENERAL COMMITTEESafety Officer 1: Simon WatersSafety Officer 2: No nominationMembership Officer: Pene MihajlowitsWeb Master: No nominationSocial Media Officer: No nominationEvent Coordinator: Steve WheadonRide Coordinator 1: Michael CouperRide Coordinator 2: Simon WatersMerchandise Officer: No nominationGeneral Committee: Chris Farmer
Nomination Statement:
Chair handed over AGM to incoming PresidentNominations from the floor for Secretary requested – No nominations offeredMay be interested member for VP role – not at AGMEND OF NOMINATIONS
President Statement: End of Year Report –
https://mrawa.org/presidents-report/agm-president-eo-year-report-2021/
Vice-President Statement:
No statement recorded
Treasurer Report: End of Year Report –
https://mrawa.org/meeting-minutes/agm-treasurer-eo-year-report-2021/
Secretary Report: End of Year Report –
https://mrawa.org/meeting-minutes/agm-secretary-eo-year-report-2021/
Safety Officer Report: End of Year Report –
https://mrawa.org/meeting-minutes/agm-safety-officer-eo-year-report-2021/NOTES:Steve Wheadon nominated for AMC representative – Seconded by Chris FarmerOne more delegate required – to be confirmed at next Committee meeting